Key Responsibilities Transaction Support Assist Regional Transaction Managers with lease negotiations, renewals, and expansions Coordinate due diligence activities for real estate transactions Support market research and site selection processes Maintain transaction timelines and milestone tracking Prepare and distribute transaction status reports to stakeholders Financial Management & Compliance Prepare comprehensive scope packages for funding approvals and facilitate approval processes Initiate purchase orders and ensure procurement compliance Process invoices for approval, expedite payments, and maintain budget reconciliation Track and report on transaction expenditures against approved budgets Conduct variance analysis and provide financial reporting support Assist with annual budget planning and forecasting activities Vendor & Supplier Management Manage supplier relationships and ensure process/document compliance Coordinate vendor selection and on-boarding processes Monitor service level agreements and performance metrics Research and resolve purchasing and vendor-related issues Maintain vendor database and contract documentation Coordinate due diligence reviews Administrative & Operations Support Implement and monitor adherence to corporate real estate standards Maintain comprehensive transaction files and documentation systems Distribute transaction information to team members and stakeholders Receive, research, and address initial facility and real estate issues Escalate complex matters to appropriate senior staff when necessary Provide regional support across multiple markets and time zones Initiate, review, and prepare Privacy, Data and Security documentation Process Improvement Identify opportunities for process enhancement and efficiency gains Recommend and implement procedural improvements Support technology implementations and system upgrades Develop and maintain standard operating procedures and best practices Space & Lease Administration Assist with lease abstract preparation and maintenance Support space planning and occupancy reporting Monitor lease compliance and critical date management Assist with sublease administration and management