Bilingual HR Assistant - On-site

About the Role

Scalepex is a nearshore services company focused on helping businesses scale efficiently through high-quality operational support and exceptional customer service. We are looking for an organized and detail-oriented HR Assistant to support the administrative and compliance functions of our Human Resources department.

Responsibilities

• Maintain and update employee files (physical and digital) ensuring accuracy and compliance.
• Support the preparation and organization of HR documentation.
• Ensure all employee records are complete and up to date.
• Assist with the onboarding process for new hires (documentation, contracts, system registration, welcome process).
• Coordinate employee documentation and required forms during hiring.
• Support offboarding processes including documentation and exit procedures.
• Assist in the preparation and review of pre-payroll reports (attendance, absences, leaves, overtime).
• Support payroll documentation and coordinate with the payroll team to ensure accuracy.
• Maintain records related to payroll adjustments, benefits, and deductions.
• Ensure HR documentation complies with company policies and local labor regulations.
• Support HR audits and documentation reviews when required.
• Assist with employee contracts, renewals, and compliance tracking.
• Provide administrative support to HR initiatives and internal processes.
• Assist with employee requests related to documentation or HR procedures.
• Help maintain organized HR systems and documentation processes.

What You'll Need

• Bachelor’s degree in Human Resources, Administration, Psychology, or related field.
• 0–2 years of experience in HR, administration, or similar roles.
• Strong organizational and documentation skills.
• Attention to detail and confidentiality when handling employee information.
• Basic knowledge of labor documentation and payroll processes is a plus.
• Proficiency in Google Workspace or Microsoft Office.
• Strong communication and teamwork skills.

Resume Tip

Highlight your experience in HR, administration, or similar roles, as well as your proficiency in Google Workspace or Microsoft Office.